Once you start a blog, you will quickly learn how much you need to keep track of: Keywords, blog posts, and ideas, Pinterest pins, SEO, income, etc. etc. etc. These blog organization strategies will help keep everything neat and tidy!
When I first started out blogging, I had notes EVERYWHERE. On my computer, written in a notebook, in the notes on my phone- it got so chaotic so quickly, I HAD to do something about it.
There was no way I could maintain a successful business with little bits of notes everywhere. So, I spent an entire day organizing all of my notes and scraps of information.
And boy am I glad I did! You will be surprised how much better you feel once everything has a home.
You will be able to find everything you need without flipping through hundreds of pages in a notebook or searching through your computer for one single document.
If you want to get even MORE organized, check out these lists:
After you are done reading this article, you will be on your way to becoming the most organized blogger you’ve been to date!
Disclosure: Some of the links below are affiliate links, meaning, at no additional cost to you, I will earn a commission if you click through and make a purchase.
Don’t forget to sign up for your FREE Blog post Planner!
Organizing Blog Posts
At first, you might only have a handful of blog posts and it is pretty easy to keep track of them all. However, once you write 50, 100, 200, 500 blog posts, things can get out of control really fast!
In the beginning, I used to keep track of my blog posts in a notebook. However, as I’m sure you can imagine, it didn’t take long before I couldn’t manage them anymore.
So, what did I do?
Well, I made a simple chart on a Google Doc. The chart always has the following columns:
- Blog post name
- Target keyword – including difficulty score and search volume
- Word count
I have found these 3 pieces of information to be the most crucial in keeping track of blog posts.
Next, any time I am going through my list of blog posts to update things, I add a new column.
For example, let’s say I am going through posts to update the pin images, or to add an email opt-in. I will add a column labeled “pin image” or “email opt-in”. Once I complete the task, I will put an “x” in the box, which tells me that that task is done for that particular post.
Check out this post of opt-in ideas your audience will actually want!
As you can see in the image above, I had been working on updating my keywords and slugs. The “x” indicates that the task is complete. This is an easy way to complete tasks for blog posts in a way that is completely organized!
You might also notice my keywords are highlighted in yellow. This is just a personal way I keep track of which keywords are under the difficulty score of 30. If you were to see the entire list of blog posts, you would see not all of them are highlighted.
You can add your own personal touches with colors, fonts, bolded or underlined words, etc. As long as you know what they mean, that’s all that matters!
Organizing Pinterest Pin Descriptions
Another blog organization strategy you will appreciate is how to keep track of all your Pinterest pin descriptions, URLs, and titles. If you are pinning multiple times per day, it will get old really fast to have to go and find the URL and type up a new description every time.
Tip: Check out these Pinterest mistakes most bloggers are making these days, and how to fix them!
My strategy for this is similar to the one above: a simple Google doc is all you need!
With this chart, I have a column for the post title, the associated URL, pin description, and pin titles. You will notice I have multiple descriptions and titles for each post. This is so I can rotate between them as to not appear spammy on Pinterest!
When I go to post a Pinterest pin, all I need to do is pull up this document, and I have all the information I need right there!
It certainly makes manual pinning 100% easier than needing to find all of this information every time!
Organizing Blog Post Ideas
Another blog organization strategy you might find helpful is how to keep track of ideas you have for blog posts.
I like to take some time every week (or every other week) to find a bunch of keywords I can use in the future. I will then put them all in a list so next time I want to write a post, I have all my keywords to choose from!
This organizational strategy is pretty easy, and again, you only need a Google doc.
I use Keysearch to find keywords. When I find keywords that have the appropriate difficulty score and search volume, I will put them in this chart.
For more information on difficulty and search volume, read this post about SEO tips for your blog.
I list the keyword, then add the difficulty score, plus the search volume in the parentheses. This is just how I keep track of these numbers- you can do this however you find easiest!
Next, I have a section labeled, “planned?”. I will often plan a few blog posts at a time so that writing them in the future is easy.
I typically plan my posts in a notebook, however, you can use a Google doc for this as well. Planning my blog posts is pretty easy and straightforward- I simply just write a bulleted list of things I want to talk about within the post.
Once the post is planned, I will put an “x” in the “planned?” column, indicating that this post is planned and ready to write!
Organizing Pinterest Pins
Another blog organization strategy you might find helpful is how to organize your Pinterest pins.
Once you have 50, 100, or more blog posts, your Pinterest pins are going to be all over the place! For some of my posts, I have hundreds to even thousands of pins! You will definitely need a good organizational strategy for this. Here is mine:
To start, I have a folder titled “QB Pins”. I have two blogs, so I created two separate folders for each blog’s pins.
Within this folder, I have folders for each blog post. You can see they are all labeled alphabetically so I can easily find the blog post I am searching for when going to upload a pin.
Let’s open up the folder titled “Gifts for bloggers”.
Inside the folder, you will see a bunch of pins. These pins you see are pins that have not yet been pinned. These are my fresh pins, ready to go!
You will also see a folder titled “this week”. After I upload one of these fresh pins, I put the pin in the folder, “this week”. The pins in this folder have all only been pinned once. So, if I want to repin any of these pins to a related board on Pinterest, I would take them from this folder.
Once the pin has been repinned, it goes in the “old” folder.
This is a great way to keep track of which pins are old, new, or in the middle. You don’t have to keep your “old” pins, but I like to, just in case!
Additionally, I also have a folder outlined just like this for video pins.
Keeping track of income & stats
Another blog organization strategy you might want to use is keeping track of your monthly/yearly income and important statistics.
To do this, I use a Google spreadsheet.
For each blog, I keep track of things like monthly page views, sessions, affiliates, and digital sales.
At the end of every month, I go through and update the data for each section. This is a super easy way to keep track of your income and stats!
It is also a great way to compare on a month to month basis, and notice certain trends!
You will notice none of these strategies require any outside resources or tools. The simpler the better in my opinion! You don’t need anything fancy to keep track of your blog stuff- Google docs is all you really need!
Feel free to use these organizational strategies, or adapt them to make them your own!
Remember- there is no wrong way of doing this. As long as you know where everything is, that’s all that matters!
Don’t forget to sign up to be a part of the Queen Bee Bloggers newsletter for exclusive blogging news and deals! You will also get a FREE blog post planner when you sign up!